Tennessee United Soccer Club
Tennessee United Soccer Club
Zero Tolerance for Abuse – TUSC has adopted and abides by the USYS Code of Conduct in regards to dealing with abuse issues. It is the responsibility of every coach and volunteer to participate in the effort to create a safe environment for all soccer participants.
TUSC, a select soccer club, is a member of the Tennessee State Soccer Association, with over 1000 youth competitive soccer players and 40+ teams. The club is headquartered, practices, and plays on the fields at Goodlettsville’s Moss Wright Park and Hendersonville’s Drakes Creek Park. TUSC has its own distinct bylaws and governing body. The governing body consists of a President, Secretary, Treasurer, Registrar, and at-large directors,. The board and club will be operated per its bylaws and constitution.
TUSC will focus more on the process of development than anything else, especially in the U12 and under age groups. TUSC teams are formed and organized to provide an opportunity for boys and girls of our area, to develop their skills to the greatest degree possible. Such a process will eventually allow TUSC teams to play soccer at the highest competitive levels. The long-term goal is to produce both quality players and people who can use soccer as a stepping-stone for high school play, college admission (or maybe even a potential soccer scholarship) and life in general. Winning will eventually come as a natural result of a well-executed process on behalf of the players, coaches and the club’s philosophy. The TUSC philosophy will be accomplished by…
TUSC has sole responsibility for and authority over each team. Any dues or fees paid by parents and any fund raising, sponsorship or other funds that accrue to the team immediately become the property of the club, as are any other good purchased for or donated to the team. The Directors of Coaching (DOC) will appoint a coach for the team and sometimes an assistant coach (if different than the coach), both of whom will answer directly to the club’s Executive Director, who ultimately reports to the club’s BOD. The DOC and Director of Operations will appoint a team manager who will work under the direction of the team’s coach. The coach, assistant coach and team manager are not elected positions voted on by the parents or players of the teams. Parental involvement and support are obviously vital to the success of any select team and the coach, assistant coach and team manager should encourage that involvement and support whenever possible. All decisions involving division of play, competition level and the scheduling of games and tournaments will be made by the coach with input from the Director of Coaching and the Technical director. The coach may occasionally solicit input from the team manager regarding tournaments to participate in but it’s ultimately the decision of the coach. All decisions involving training sessions will be made by the coach with input from the Directors of Coaching. All decisions involving lineups, playing time, positions and addressing the players will be made by the coach. Such decisions are not at the discretion of the parents, team manager or the players. All decisions involving fund raising, participation in other team or club-related activities (including associated dates and times), travel arrangements, and the expenditure of funds will be made by the team manager and are ultimately subject to the authority of the coach and the Director of Operations. TUSC greatly desires a harmonious and cooperative atmosphere between parents and team management.
The Executive Director position is responsible for providing strategic leadership for the club by working with the board of directors and the DOO to establish long-range goals, strategies, plans and policies. This will include development and implementation of a strategic plan to advance the club’s vision, mission, strategies and objectives and to promote goals, sustainability and growth for the club. The ED also in coordination with the DOO, establishes, develops, maintains and oversees all internal and external fundraising and sponsorship opportunities while also establishing and maintaining external business and soccer partnerships and relationships. The position accomplishes this through a respectful, constructive and energetic style, guided by the objectives of TUSC.
The Director of Operations position provides the leadership, management and vision necessary to ensure that the company has the proper operational controls, administrative and reporting procedures, and people systems in place to effectively grow the organization and to ensure financial strength and operating efficiency. The Director of Operations of the Club also, coordination with the Executive Director of the Club, establishes, develops, maintains and oversees all internal and external fundraising and sponsorship opportunities while also establishing and maintaining external business and soccer partnerships and relationships. The position accomplishes this through a respectful, constructive and energetic style, guided by the objectives of TUSC.
The club, through the TUSC board, will enlist the services of a Directors of Coaching (DOC) to provide guidance, counsel and leadership for the purposes of developing the TUSC program and its players in accordance with the clubs Policies & Procedures and promotion of its philosophy. Expectations and requirements of the Directors of Coaching include but are not limited to…
Directors of Coaching are ultimately responsible for approving team leadership for all TUSC soccer teams. Coaches of each team are expected to conduct themselves with professionalism and dignity at all times and is to refrain from abusive or foul language, smoking or drinking in front of players, and is to be role models for the players of the TUSC program. The club expects likewise of the club’s leadership and from each individual team’s leadership. Coaches, trainers and team managers can be removed at the discretion of the Executive Director and/or the Board of Directors. The classifications and job descriptions of each team may include:
*It should be noted that only two coaches will be allowed on the team’s sideline during all games, unless otherwise approved by the Head Coach. In some instances the team manager may join the two coaches on the sideline with the head coach’s permission. Parents are not allowed to be on the team’s sideline during games or during half times as it can be a distraction and is against the rules in most tournaments.
Typically, the fall season will officially begin in late July or early August and will end with tournament or “classic” game play around mid November before Thanksgiving The spring season will typically begin with practice in February and end with tournament play in late May or early June. Seasons for Division I and/or Regional teams could certainly begin earlier and last longer. All TUSC teams are expected to practice and play at least until the middle of November in the Fall season and the end of May in the Spring season currently following a 14 week macro cycle. Older age group teams may extend their seasons to incorporate showcase type events or regional league play. Conditioning and foot skills classes may be provided in the winter program (based upon age) and summer programs/camps. It should be noted that players are expected to commit to both the fall and spring seasons, given tryouts will be conducted for an entire soccer year (August through June). The competitive program is not generally intended for those that only commit to one season given such a partial commitment could deny a player who is committed to both the fall and spring soccer seasons a spot on the roster.
Age divisions will be structured per the Tennessee State Soccer Association Policies & Procedures. TSSA provides Policies & Procedures which state the birth date criteria for age divisions. The club will determine which age divisions that United teams will represent based upon the anticipated number of select level players available to form a team. If enough select level players are not available for a specific age group, a team may not be formed. Ultimately it is at the discretion of the TUSC board with input from the DOC to determine if a team should be formed to represent a specific age group.
It is the ultimate desire of the TUSC program to allow the process and philosophy to speak for itself and to have players seeking participation in the club without solicitation. In addition, all involved with the program are to conduct themselves professionally and in good taste when discussing the club with a player currently involved with another team. Each team and its players, parents and leadership are to abide at all times by the state guideline: “It shall be deemed unethical behavior to contact a player directly or indirectly, encourage or otherwise entice a player to transfer from one team to another during that team’s seasonal year without first contacting the current player’s coach.” TUSC coaches that suspect other clubs are recruiting current United players are to contact the DOC. Coaches, managers, players and parents are expected to adhere to policy 26 as outlined by TSSA
In the event that a player quits, is expelled from the team, is not chosen during tryouts for the next season or will not return to the team for any reason, items which are purchased for the players through fundraising or sponsorships — including warm-ups, bags, sweats, balls, jackets, or any other items — must also be returned to the team when it is determined that a player will not be returning to the team for any reason. Parents will be required to replace these items under the same Policies & Procedures as replacing unreturned uniforms if lost, destroyed or stolen.
Each team is to have a team account established TUSC designated local area banking institution where funds collected from fees, sponsorships, fund raising and other revenue sources must be deposited. All teams are to have their accounts at the same bank. The account will also serve as a means to pay team fees and expenses such as tournament registrations, uniform expenses, coach/trainer fees and other team-related expenses. Two club-approved persons (one of which must be the TUSC treasurer) are to be authorized to sign checks and their signatures are to be on file at the banking institution. The team treasurer or team manager will be responsible for collecting all sources of team revenue and paying all team-related expenses and fees from the team account. The team treasurer will provide at least two financial statements each season to the parents of the team and to the TUSC Treasurer and will provide a full financial disclosure at the conclusion of each fall and spring season to the TUSC Treasurer. Detailed fall season disclosures (July 1–December 1st) are due to the TUSC Treasurer no later than January 15 of each year and detailed spring season disclosures (January 1–June 30) are due to the TUSC Treasurer no later than July 15 of each year. The financial statements/disclosures are to include a detailed activity/transaction summary, balance sheet, 1099 forms, operating statements and copies of bank statements for the previous six months. Such disclosures are to be reviewed by the TUSC Treasurer and reported on at the next scheduled board meeting. Questions regarding the financials of a team are first to be addressed to the team treasurer and questions regarding the financials of the TUSC are first to be addressed to the TUSC Treasurer. If concerns exist after such reviews, such concerns should be submitted in writing to the TUSC Chairman and will be reviewed at the next TUSC board meeting.
In the event of a player or parent having a problem, grievance or complaint, the immediate first step should be to attempt resolution with the team manager if concerning administrative issues and for all on field issues resolution should be attempted with the head coach. In the event a resolution is not reached at this point, the DOC may be contacted to intercede. If no resolution is forthcoming a formal written complaint should be forwarded to the attention of the DOC, then the President, and ultimately the TUSC Chairman for review with the full BOD if not resolved. To be accepted for review, the written complaint must include the submitters name, address, phone number, the player’s team and coach’s name, a detailed outline of the issue, and a recommendation for resolving the issue. The TUSC board will review the formal written complaint and respond in writing within 10 days. The TUSC board may or may not refer the matter to the Disciplinary Committee.
The TUSC board will be responsible for the overview and information sections of the site. In some cases, team managers and coaches are required to provide input and information applicable to their specific team. Questions regarding the site can be forwarded to the web site representative. The TUSC board reserves the right to change the website when deemed necessary.
Any changes or updates to the Policies & Procedures contained herein are to be made only by the TUSC board and may be made at anytime by them. Copies of the Policies & Procedures will be forwarded to all members of the TUSC board, it committees, coaches and managers/treasurers of each team, and will be made available on the club website. The President of the Board and the TUSC secretary will maintain original copies of these Policies & Procedures and will be responsible for distribution upon revisions and updates. Questions about these Policies & Procedures should be directed to the President.
Any player, coach, manager, referee, officer, volunteer or parent may be placed in Bad Standing by the Board of Directors of TUSC for reasons that harm the club, its members or its reputation. The reasons for being placed in Bad Standing may include, but are not limited to, any violation of club or team rules, non payment of fees, not returning or damage to club or team property, not turning in club or teams funds, violation of disciplinary codes or misconduct unbecoming a TUSC member. Any person deemed in Bad Standing by TUSC will not receive permission from TUSC to transfer, participate, register, etc until the cause for the ruling of Bad Standing has been remedied and the status of Bad Standing has been removed by TUSC. It will be TUSC’s policy to not accept the registration and participation of any person who is currently in “Bad Standing” with any other association until a review of the circumstances leading to the determination of “Bad Standing” and TUSC is satisfied with the situation.